Software Development
Vehicle management software that shows what each vehicle really costs you
An expired permit can stop a vehicle on the road, and fuel slips in a folder cannot tell you which one is losing money. We build one system for your fleet's documents, trips, fuel, drivers and servicing, down to the cost of each vehicle.
- Alerts before papers expire
- Digital trip sheets
- Running cost by vehicle
- Part ofSoftware
- ServingDelhi
- Related20 services
- Talk to us+91 96436 76135
Overview
What does vehicle management software track?
Vehicle management software keeps a full file for every vehicle: registration, insurance, fitness, permit and pollution papers, along with trips, fuel filled, repairs and the driver assigned. Alerts come up ahead of each expiry date, so renewals are not left to memory. We work with businesses in Delhi and across India.
The useful part is what comes out of it. Once trip sheets and fuel entries are in one place, you can compare mileage between vehicles, spot odd fuel bills, and see which vehicle earns its keep and which spends its life in the workshop.
Live location can be added if your vehicles have GPS devices and your GPS provider offers data access. The software then pulls kilometres and location from there instead of replacing the tracking system you already pay for.
What you get
What you get with Vehicle Management Software
No bloat and no features you will never use. Just the pieces that turn a visitor into a call or an enquiry.
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01
Document expiry alerts
Reminders for insurance, fitness, permit, tax and pollution papers, with copies stored.
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02
Trip sheets
Route, customer, opening and closing kilometres, advances and trip expenses.
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03
Fuel log
Fills by vehicle and pump, with mileage worked out and unusual entries flagged.
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04
Service and repairs
Service schedule by kilometres or date, repair bills, and tyre and battery records.
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05
Driver records
Licence expiry, assigned vehicle, advances and trip history for each driver.
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06
GPS connection
Location and kilometres pulled from your GPS provider, where it offers an API.
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07
Trip billing
Freight or rental bills raised from trips, and pending payments by customer.
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08
Vehicle profit reports
Income against fuel, repairs and driver costs, per vehicle and per month.
More details
What we look at before building
- Types and number of vehicles in your fleet
- How trips are booked and closed today
- How you pay drivers and settle advances
- How fuel is bought, by card, credit or cash
- Whether you bill customers per trip, per month or per kilometre
- Any GPS provider you already use
How we work
From first call to real results
A fixed quote before we start, and a clear next step at every stage.
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01
Brief & plan
We learn about your business, customers and goals, then agree the scope and a fixed quote.
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02
Design & setup
You see the plan, designs or campaign setup first, and we refine it with your feedback.
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03
Build & launch
We build, test on real devices and go live with tracking in place.
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04
Report & grow
Clear reports and a review call, then we keep improving what works.
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01Do I need GPS devices to use this?
No. It works on trip and fuel entries made by your staff. If you have GPS and your provider gives data access, we can bring in location and kilometres automatically.
02Can drivers enter trips from their phones?
Yes. Drivers get a very simple screen for starting and closing a trip, entering fuel and uploading slip photos. Supervisors can enter it for them where that works better.
03Can it warn us about fuel misuse?
It can flag fills that do not fit a vehicle's normal mileage or fill pattern. It only points to entries worth checking, and your supervisor has to find out what actually happened.
04Can it automatically renew insurance or challans?
No. It reminds you ahead of due dates and stores the papers, while renewal stays with your staff or agent. Checking outside government or insurer records would depend on an API being available to you.
05How much does vehicle management software cost?
It depends on your fleet size, the modules you need and any GPS connection. We understand how you operate on a short call and send a fixed, written quote.
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Talk to a growth consultant
Tell us about your business and goals. A real person from our team will call you back with the next steps.
- Free consultation
- No-obligation quote
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