Software Development
Payment management software that shows who owes what, today
Collections sit in one sheet, vendor dues in another, and the bank statement tells its own story. We build a system that follows each payment from due date to bank credit, so your accounts team can stop chasing the same figures every month.
- Dues listed by age
- Approvals before you pay
- Bank and gateway matching
- Part ofSoftware
- ServingDelhi
- Related20 services
- Talk to us+91 96436 76135
Overview
What does payment management software track?
Payment management software tracks money due in and money due out. It shows which invoices are pending and how old they are, sends reminders, records part-payments, and takes vendor payments through approval before they go out. We work with businesses in Delhi and across India.
It does not replace your accounting software, and it does not move money by itself. It sits alongside them and handles the daily follow-up work that accounting software is not good at. Online collection runs through a payment gateway account in your name, and entries can be exported in a format your accountant can import.
Businesses that collect online often find that a settlement arrives as one lump sum after fees. The system can match a gateway settlement report or bank statement file to individual invoices and list whatever does not match, so someone can look into it rather than discovering it months later.
What you get
What you get with Payment Management Software
No bloat and no features you will never use. Just the pieces that turn a visitor into a call or an enquiry.
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01
Receivables ageing
Pending amounts split into 30, 60 and 90 day groups, by customer and salesperson.
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02
Payment reminders
Scheduled SMS, email or WhatsApp reminders through a provider you have an account with.
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03
Payment links
Send a link with an invoice for UPI or card payment, with the receipt recorded when it clears.
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04
Part-payments and adjustments
Instalments, advances, TDS deducted and credit notes set against the right invoice.
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05
Vendor payment approval
Requests pass through set approvers with limits, and bills attached.
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06
Reconciliation
Gateway and bank files matched to invoices, with exceptions listed for review.
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07
Audit trail
Every entry, edit and approval saved with the user's name and time.
More details
What we look at before building
- How you record a sale or dues today
- Credit terms and instalment rules
- Who approves payments, and at what limits
- Your payment gateway and bank file formats
- What your accountant needs for the books
- How reminders should sound as a payment gets older
How we work
From first call to real results
A fixed quote before we start, and a clear next step at every stage.
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01
Brief & plan
We learn about your business, customers and goals, then agree the scope and a fixed quote.
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02
Design & setup
You see the plan, designs or campaign setup first, and we refine it with your feedback.
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03
Build & launch
We build, test on real devices and go live with tracking in place.
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04
Report & grow
Clear reports and a review call, then we keep improving what works.
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01Will this replace Tally or our accounting software?
No. Your books stay where they are. This handles follow-up, approvals and matching, and it can export entries in a format your accountant can use. Tell us your version so we can check the format.
02Can it make payments to vendors directly from the bank?
Some banks and payout providers offer APIs for this, subject to their approval of your account. Otherwise the system prepares an approved list or bank upload file, and your authorised person releases the payment from the bank.
03Can customers pay by UPI through a link?
Yes, through a payment gateway account in your name. The gateway handles the money and its charges, and the system records the payment against the invoice once confirmed.
04Is our financial data safe?
Access is controlled by role, connections are encrypted and backups run on a schedule. We do not store card numbers. Those stay with the gateway.
05How much does payment management software cost?
It depends on your payment flows, approval levels and the files or gateways to be matched. After a short call we send a fixed, written quote.
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Talk to a growth consultant
Tell us about your business and goals. A real person from our team will call you back with the next steps.
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- No-obligation quote
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